Exeter Village Board met on Tuesday August 9 in the village office. Board member Bob Mueller was absent.
After approving the invoices and last month’s minutes the board opened the floor to Andrew Wilshusen from JEO Engineering.
Three interns from JEO gave a final presentation on a paving project on East Depot around the coop that was a part of their internship. JEO provided the engineering and the planning free of charge to the village so that their interns could have the experience.
The project on East Depot will be on the one and six year road plan for the village.
Wilshusen also spoke to the board about the water main repairs and replacement on Exeter Avenue and under Highway 6. He explained that the main would need to be replaced along with a curb stop and hydrant outside of Casey’s. Only one patron service line was hooked to that main and that service would be moved to a different line. The cost for the project is estimated at $69,000.
Village Board chairman Alan Michl noted that the repair was essential. Clerk Becky Erdkamp informed the board she had contacted the accountant to add the project to next year’s budget. When asked about a timeline, Wilshusen commented that “Permitting would be the hold-up.”
Next item on the agenda was repairs to the well which was installed in 1997. Village Maintenance Supervisor John Mueller reported having issues with the well. A bid was received from Sargent Drilling and they recommended to wait to do the project when the water usage was lower.
Michl commented “It’s an estimate, but it’s a no brainer. You have to have water. My recommendation would be to get them lined up to do it.”
The board briefly discussed the three bids they had received for 9000 square feet of rubber mulch to put under the existing playground equipment at Gilbert’s Park and a new playground area which will house the equipment the village is repurposing from the school.
The village has applied for a grant to help pay for the mulch and the Exeter Area Community Foundation has pledged $7000.00 toward the project.
The bids from Nebraska based suppliers were substantially more than the out of state bid. Michl noted that the board would need to know if they received the grant before making a decision as the grant requires the materials come from a Nebraska supplier.
Village Maintenance Supervisor John Mueller presented the board with several options in regards to their current motor grader, a 1980 model. He had a bid for a 2014 motor grader with 4100 hours for $125,000 and also had two options for a dealer to recondition the 1980 model. One option included a new engine and transmission for the current motor grader and would include a five year warranty for $224,000. The alternate would revamp the village’s motor grader with a rebuilt engine and transmission and would include a one year warranty. The board made no decision.
Mueller also reported he is working a security grant for a sampling station so he doesn’t have to go into residences to sample water. Also Mueller and board member Justin Harre discussed pouring cement for the new batting cages at the ballfield. Mueller is also working on installing new culverts near the fertilizer plant.
Clerk Beck Erdkamp gave her report including sales tax for June of $13,089.27 and July Keno at $131.93. She noted that the Famers Cooperative had paid for one of the benches in the recently installed gazebo and the village was hoping to receive donations for a matching garbage can.
Erdkamp also noted that the annexation of the coop fertilizer plant on the north side of Exeter is complete and sales tax will go into effect in January of 2023.
The board set the next meeting for Sept ember 13.