Exeter Village Board Meeting Minutes

Village of Exeter – Minutes May 5, 2020

The regular meeting of the Exeter Village Board was convened in open and public session on Tuesday May 5, 2020 at 7:00 pm via telephone conference call due to the COVID-19 pandemic.  Notice of the meeting was given by posting 10 days prior at the Exeter Village Office, Post Office, and Generations Bank.  Chairperson Alan Michl called the meeting to order.  Board members present upon roll call were Alan

Michl, Kathy Erdkamp, Justin Harre and Jim Anderson.   Mitch Schlegelmilch was absent.  Clerk Becky Erdkamp recorded the minutes.  Chairperson Michl noted that a copy of the Nebraska Open Meetings Act is available in the Village Office or online for public inspection and review.  There were no visitors present. 

Minutes from the previous meeting were reviewed and approved without correction.

An accounts payable listing was presented for approval.  Anderson moved and Erdkamp seconded the motion to approve invoices as presented.  Voting aye:  Anderson, Erdkamp, Harre and Michl.  No nays.  Motion carried.

Approved invoices as follows:

Ameritas Life Insurance Corp                        Retirement deposit                              $1,205.59

Black Hills Energy                              Natural gas                                               415.03

Capital One                                         Credit card                                           2,774.34

EFTPS                                                 Form 941, Federal tax deposit              3,626.18

Eakes Office Solutions                       Computer & office supplies                     246.30

Ekeler Repair                                      Parts                                                           19.72

Erdkamp, Rebecca                              Clothing & phone stipend                        100.00

Exeter Lumber LLC                           Shop supplies                                           256.89

Farmers Cooperative                           Fuel & Round Up                                    900.85

Fillmore County Clerk                        Rathjen Lot split application                      40.00

First National Insurance Agency        Worker’s compensation audit                  507.00

Fyr-Tek, Inc.                                       Annual pump test                                     858.38

Hometown Leasing                             Copier lease                                                42.10

Leesa Bartu Graphic Design               Update website                                        240.00

Maxson, Jalen                                     Refund partial water deposit                     41.56

Mueller, John                                      Uniform & phone stipend                        150.00

Municipal Supply, Inc.                        Shut off tool                                            363.60

NMPP Energy                                     Annual membership dues                         700.49

NE Dept of Revenue                          Form 10, NE & Local sales tax                684.00

NE Dept of Revenue                          Form 941N, NE income tax                  1,225.44

NE Dept of Health & Human             Pool operators course                                 40.00

NE Public Health Env Lab                 Coliform testing                                         15.00

Nebraska UC Fund                             Unemployment insurance                          48.24

Perennial Public Power District          Electricity                                              2,813.94

Pulliam Plumbing                                Black steel coupling                                     4.60

Salaries                                                Employee wages                                 10,437.02

Seward County Independent             Minutes published                                    405.69

Turfwerks                                            Mower parts                                               93.38

Waterpark Specialties                         Resurface & paint tunnel slide             8,700.00

Windstream                                         Telephone & internet service                   355.08

                                                                                                                      _________

Total Invoices                                                                                               $37,310.42

Michl introduced Resolution No. 20-01 that calls for the redemption at par plus accrued interest of Swimming Pool Bonds dated October 9, 2012.  Anderson moved and Harre seconded the motion to approve Resolution No. 20-01.  Voting aye:  Michl, Anderson, Harre and Erdkamp.  No nays.  Motion carried.

Michl introduced Ordinance No. 596 entitled:  AN ORDINANCE AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION SWIMMING POOL REFUNDING BONDS, SERIES 2020, OF THE VILLAGE OF EXETER, NEBRASKA, IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED EIGHT HOUNDRED TEN THOUSAND DOLLARS ($810,000) TO REFUND CERTAIN OUTSTANDING BOUNDS OF THE VILLAGE; PRESCRIBING THE FORM OF SAID BONDS; PROVIDING FOR A SINKING FUND AND FOR THE LEVY AND COLLECTION OF TAXES TO PAY SAID BONDS; PROVIDING FOR THE SALE OF THE BONDS AND AUTHORIZING THE VILLAGE TO ENTER INTO A BOND PURCHASE AGREEMENT; AUTHORIZING THE DELIVERY OF THE BONDS TO THE PURCHASER; PROVIDING FOR THE DISPOSITION OF THE BOND PROCEEDS AND ORDERING THE ORDINANCE PUBLISHED IN PAMPHLET FORM and moved that the statutory rule requiring reading on three different days be suspended.  By refinancing the bonds, the Village will save approximately $36,041.79.  Harre moved and Erdkamp seconded the motion to approve Ordinance No. 596.  Voting aye:  Erdkamp, Michl, Harre and Anderson.  No nays.  Motion carried.

Board members reviewed an example policy provided by the Nebraska League of Municipalities regarding payment of utility bills during the COVID-19 pandemic.  The board decided not to approve the policy at this time.  If issues arise regarding nonpayment it will be reviewed again.

Information from the Nebraska Department of Environment and Energy and the League of Municipalities regarding opening of swimming pools during the pandemic was reviewed.  No decision will be made regarding the pool opening until further guidance or a Directed Health Measure is received from the State of Nebraska.  Pool staff will be contacted as information is received.

Alan Michl gave the Marshal’s Report.  There has been police presence during the latest Cruise Nights.  Officers have been contacted regarding individuals shooting at the crushed cement pile along the lagoons.  Concerned citizens need to contact police while it is taking place.  A No Trespassing sign will be posted at the sight.

John Mueller provided the Maintenance Report.  Citizens need to contact either John or Becky regarding the need for rock in the alleys.  Another clean up dumpster will be held on May 23^rd.  It is too late to spread the grass pile as the field has already been planted.  Van Kirk will be in town repairing sidewalks that did not pass inspection.

Becky Erdkamp presented the Clerk’s Report.  Sales tax for February 2020 was $10,621.30.  Keno receipts for March 2020 were $287.68. 

The next meeting will be held on June 9^th at 7:00 pm.

The meeting adjourned at 7:35 pm.